HR & Payroll Software FAQ’s

Please find below a list of frequently asked questions and responses which may assist in your evaluation of TeamSpirit HR and Payroll Software.

How does a business assess their requirements for HR and Payroll software?

The purchase of a new HR and Payroll software system should not be taken lightly; there are many factors that need to be taken into consideration to establish your requirements prior to making contact with potential suppliers.  Sufficient planning at the start of your project and being clear on the requirements of your business from the onset will help to ensure that your project runs smoothly from start to finish.  For more information on the criteria that you should consider when assessing your requirements for HR and Payroll software visit.

 

What are the advantages of integrated HR and Payroll software?

There are many advantages to using integrated HR and Payroll software with a single database but perhaps the biggest advantages to your business will be time saved and increased efficiency due to the fact that you no longer have to duplicate information into standalone HR and Payroll systems.  A single fully integrated HR and Payroll system will provide you with a single point of entry and the ability to view information immediately anywhere within the system, subject to the level of access which you have been granted.

 

Why is it important to choose payroll software that is Inland Revenue/HMRC approved?

If you want to ensure that you pay your staff accurately and on time it is crucial that you select a Payroll software solution that is accredited to the HMRC Payroll Standard.  The HMRC Payroll Standard ensures that the Payroll software solution being accredited is fully compliant with the latest payroll rules and legislation, thus giving businesses that choose the software peace of mind that their payroll will be calculated correctly and their staff will be paid accurately.

It is important to note that Payroll software which is accredited to the HMRC Payroll Standard is required to be reaccredited each year to ensure its compliance with current legislation.

 

What are TeamSpirit software capabilities?

TeamSpirit offers a range of modular yet fully integrated solutions for HR, Payroll, Time & Attendance, Recruitment, P11D and web-based Manager/Employee Self-Service and an online vacancy application module called eApply.  For a full list of features and benefits please refer to the Products page of our website or request a copy of our factsheets. 

 

What size of company is TeamSpirit software designed for?

TeamSpirit software has been designed for companies with 100+ employees and has been successfully implemented at over 500 UK organisations with between 100 and 50,000 employees.

Is there a limit to the size of the database?

There is no practical limit imposed on the size of the database, the only limits are restrictions implied by Microsoft.SQL Server, therefore we have clients using TeamSpirit to hold tens of thousands of employee records with no reported problems.

 

What industry areas is the software used in?

TeamSpirit software is used in a wide range of public and private industry sectors, however Bond TeamSpirit has particular knowledge of implementing HR and Payroll software solutions for organisations in the Retail, Manufacturing, Transport and Logistics, Charity/Not-for-Profit, Education and local authority sectors.

 

What are the options for implementing TeamSpirit software within an organisation?

Bond TeamSpirit recognise that the HR and Payroll software requirements of one business rarely match the requirements of another, it is therefore extremely flexible in the range of solutions that it can offer.  Bond TeamSpirit’s HR and Payroll software can be implemented as a totally in-house software solution, on a hosted/’SaaS’ (Software as a Service) basis, fully outsourced through our affiliated division, Bond Payroll Services or any mix of these three solutions.

 

What are the minimum system requirements for running TeamSpirit software in-house?

There are a number of factors that need to be taken into consideration when installing TeamSpirit, we therefore recommend that prior to your purchase of TeamSpirit that you request a copy of the Bond TeamSpirit Operating Environment Document.  This document can be obtained from our sales department by telephoning 01376 519413, by email or by completing our online information request form.

 

Is TeamSpirit software a Windows system?
Our core TeamSpirit software is a Client Server Windows application.  We also provide web-browser solutions for Manager/Employee Self Service and an online application system called eApply.

 

How quickly can TeamSpirit be implemented?

A typical TeamSpirit installation can take anything from 3 to 6 months until ‘Go Live’, but is very dependent on a number of factors: the number of software modules purchased, if the installation is going to be phased, how many parallel runs you plan to carry out, any specific rules that your organisation has, any specialist configuration that needs to be carried out to meet your individual requirements and how much training we have recommended/you have requested. 

Once we have established your exact requirements a detailed project plan/SIP (System Implementation Plan) will be put together which details each stage of the project and anticipated timescales from installation to ‘Go Live’.

 

How is TeamSpirit used on a day-to-day basis?

The way in which TeamSpirit HR and Payroll software is used is again very dependent on the individual needs of a particular business and the number of software modules purchased to meet those needs.  What it is important to note is that TeamSpirit is an extremely functionally rich solution which has been designed to meet the HR, Payroll and Time & Attendance needs of businesses with 100+ employees.  Any functionality which is required but not included within the standard system can usually be configured by one of our experienced Consultants.   Any configuration work would be discussed with you prior to your purchase and a full specification and quotation provided.

 

What training is required to use the software?

As with any software package, a certain degree of training is required to ensure that you get the maximum return on your investment.  The amount of training that will be required to use TeamSpirit will be based on the number of modules you have purchased, how you intend to use the system and whether we have conducted any specialist configuration to meet your individual requirements.

Your training needs will be discussed with you at the start of your project, so the amount of training and the cost of that training will be known prior to installation.

In addition to the training provided at the start of your project, you may decide that you require additional training, this could be for new employees who will be using the software (we do not recommend hand me down training), refresher training or training on new functionality that may have been added to TeamSpirit.

Bond TeamSpirit also runs Client Awareness Days and Global Training Courses on particular topics such as Report Writing.

 

What technical support is provided?

In addition to the training at the start of your project, your TeamSpirit purchase will also give you access to our team of qualified and experienced Helpdesk analysts as part of your software maintenance contract should you experience any problems.  Our standard Helpdesk hours are 09.00 to 17.30 Monday to Thursday and 09.00 to 17.00 on a Friday.  You will also have access to our dedicated client website where additional technical information can be found including Helpdesk Bulletins and Software Release Notes etc.

 

Who are Bond TeamSpirit’s existing clients?

Bond TeamSpirit currently has in excess of 200 clients with between 100 and 50,000 employees from a range of public and private market sectors.  Our clients include Aston Villa Football Club, H&M Hennes, Joseph Rowntree Foundation, Levis Strauss UK Limited, Magna Housing, Newsquest Media Group, Suffolk New College and South Hams District Council.

Sample client lists by sector, client testimonials and case studies are published on our website.  Some of our clients also speak at the case study sessions at industry events such as Softworld HR & Payroll and the HR Software Show; details of which are included on the events page of our website.

Prior to your purchase of TeamSpirit, telephone and reference sites visits can be provided on request.