Teamspirit in the Food & Drink Sector

Bond Teamspirit has proven expertise in a number of market sectors, including the food manufacturing and food service sectors. In the case of Teamspirit, this sector encompasses those companies that manufacture food and drink, as well as companies that offer services within the food and catering sector for example restaurants, cafes and coffee shops etc.

Some of our clients within the food and catering sector include Bairds Malt, Baxter Storey, Headland Foods and Sarah Brownridge. Our experience in working with these companies has given us a good understanding of the key HR, Payroll and Time & Attendance requirements of companies operating in this sector. 

Bond Teamspirit is a division of Bond International Software (UK) Limited and has over 30 years experience in the provision of HR, Payroll Time & Attendance and web enabled software solutions to companies with 100 to 50,000 employees.  Our Teamspirit solution provides HR, Payroll, Time & Attendance, P11d, Recruitment and web-based Manager Access, Employee Self Service and eApply - our online vacancy application module. TeamSpirit is a modular yet fully integrated solution benefiting from a single database meaning that data need only be entered once and subject to security, can then be accessed anywhere in the system greatly reducing administration and increasing data integrity. 

Our Teamspirit HR module is a functionally rich solution for recording and reporting information relating to your staff.  Absence Management, Learning and Development and Health and Safety form just part of the functionality offered by our HR Software module.  Teamspirit's Learning and Development option will allow you to record the training and qualification requirements for specific posts and monitor that the employees occupying these posts are booked onto refresher courses to renew training for items such as Health and Safety, First Aid and Hygiene etc.

In addition our HR module includes functionality to check right-to-work eligibility by monitoring and recording employee right-to-work identification. The forms of identification that have been produced by the employee can be recorded within the Teamspirit HR system and trigger prompts to check that visas have been renewed once they have expired.  Ensuring that you are compliant with the laws to tackle illegal migrant workers (part of the Immigration, Asylum and Nationality Act), could help your organisation avoid costly fines and in the worst cases a possible prison sentence.

A wide range of reports are provided as part of the standard HR system, together with the ability to produce your own customisable reports on any data held within Teamspirit. Global statistic reports exist providing you with the facility to analyse headcount, staff turnover and equality information etc.

Teamspirit offers a fully integrated Recruitment system, essential for organisations, such as those within the food and catering sector which are traditionally associated with a high turnover of staff.  Teamspirit Recruitment provides all of the tools required to track the recruitment process from application through to employment.  Teamspirit eApply is also available for those companies looking to provide a method for applying for vacancies online.

Teamspirit is an extremely flexible and user definable system that with minimal training allows you to change screens and add unique screens according to the specific needs of your organisation.  Unlike many similar software solutions on the market this functionality allows the product to work for you, rather than the product dictating the way you work.

Teamspirit provides the added benefit of linking to other internal systems such as EPOS, most third part accounting systems and Excel spreadsheets.

Teamspirit is our own software, which is written and supported from our UK office based in Witham, Essex. Our Teamspirit Payroll module was the first software to be accredited by the Inland Revenue (now HMRC) in 2000, and has been re-accredited each year since giving you assurance that you are up to date with current legislation and that your staff are paid accurately and on time.
 

Teamspirit in the Food Manufacturing Sector:

Our core Time & Attendance software is likely to be employed in the manufacturing food and drink sector where employees are typically paid by the hour and culturally used to a clocking in and out environment.  As well as being able to define multiple shift profiles, break and overtime rules for employees, flexible working arrangements can also be accommodated within Teamspirit's Time & Attendance module.

It is also possible to use the Teamspirit Time & Attendance module for job costing; different job types at different skill levels at different rates of pay can be recorded.  The ability to cost by division and department is a particularly attractive proposition for many companies, particularly those in the manufacturing sector.

Accurate recording of employee's attendance and absence allows the production of management data which can be analysed to help with effective workforce planning and strategic decision making.  The information created in Teamspirit Time & Attendance provides accurate and timely data for Payroll regarding all cases of absence - paid, unpaid, part paid and if variable rates of occupational sick pay apply.  It can also help to identify money spent on overtime, provide audit trails and compliance when it comes to hours worked.

A wide range of Time & Attendance terminals can be provided to integrate with Teamspirit, including rugged terminals which are suitable for use in wash down areas.

Teamspirit in the Food and Drink Services Sector

With a dispersed workforce, Teamspirit Manager Access offers managers the ability to complete timesheets online, a feature that has been particularly useful to our clients in the food services sector.  This functionality allows timesheets to be entered from remote locations via the web.  This can be with or without an authorisation level before being confirmed as 'payroll ready'.  Manager Access also provides the ability to handle blank timesheet submissions for casual/temporary employees.  Timesheets can then be analysed through production of a summary hours report, produced for single or multiple days or weeks, which breaks down the number of hours worked by basic, overtime and absence etc. The summary hours report also provides invaluable information to those companies employing temporary staff for cross referencing agency invoices against timesheets and absence.

A trend in recent years has seen line managers increasingly being expected to manage their own staff rather than HR retaining sole responsibility for all employees.

Real time access to the system by managers means that absence or lateness can be addressed immediately without having to rely on weekly or monthly reports produced by HR.  This functionality can be offered using TeamSpirit's web-based Manager Access module.

In addition a fully automated rostering solution is now available to enhance Teamspirit's Time & Attendance solution.  This third party software powered by RealFlair, links to Teamspirit to provide a scheduling, rostering and resource optimisation tool which can handle staff on flexible and fixed pattern rosters.  RealFlair has been proven to reduce costs by up to 30% by matching staffing levels to demand which generally result in better working patterns.

If you are an organisation in the food and catering manufacturing or services sector and are currently reviewing your HR, Payroll and Time & Attendance arrangements, why not give us a call to discuss how we can help to meet your requirements.  Contact our sales department on 01376 519413, email or complete our online information request form.

Teamspirit software demonstrations are available on request and we have some excellent reference sites within the food and catering sector.

Read a Case Study for an existing Teamspirit user in the Food Services sector.