Implementing Time and Attendance Software

Read our quick guide to successfully implementing Time and Attendance Software within your organisation

Implementing Time and Attendance Software

Whether it is tracking absenteeism, overtime violations, or liability issues, time and attendance software is necessary for a host of human resource, accounting and legal reasons.  Many companies are recognising the need for this type of software and are finding that the software is easier to use, less expensive and easier to support than they thought.

Whether you are a small, medium or large sized business it is well worth looking at the advantages of implementing time and attendance software.

Key factors to take into account before implementation

Who will manage the implementation process?

Identify and define any underlying business processes and work rules that need to be defined prior to software implementation.

Training - make sure that your team is fully briefed and trained prior to implementation to enable the new system to get up to speed quickly. Have you been offered a training and implementation plan?

Make sure that all software comes with a warranty and that on-going support is offered through site visits, over the phone or via the Internet.

Do you clearly understand the needs of the business - what do you require from the software? Ask questions and get clear advice.

Compare the flexibility and usability of the systems software, can it be configured to suit the individual requirements of the business.

Is the software based on a single integrated database for all payroll and HR functions? This will ensure that data is only entered once and then flows through the complete system, therefore increasing productivity and data integrity.

Will the system be in 'real time'?  This means that you can always see who is in attendance, or more importantly who is not but should be.

Does the software offer a comprehensive error and exception checking?

Will your reports be easily available, will reports be configurable and are they the reports what you want?

Is the software secure against unauthorised changes that can affect an employee's attendance and absence record? In organisations where security is important, it is essential that you have a system that can cope with restricting and monitoring employee access.

Most suppliers can recommend a back-up plan or disaster recovery system, should the worst happen. Loosing data critical to applications such as HR and Payroll can potentially be disastrous. Disaster recovery is an essential business practice for any organisation.

Time and Attendance Software - Contact us now for more information on using Teamspirit within your organisation.