TeamSpirit Payroll Software Features

View a list of features and benefits for our TeamSpirit Payroll Software.

• HMRC Accredited Payroll System
• Multiple search facility including wildcard
• Multiple pay frequencies - monthly, weekly, two weekly, four weekly, and four weekly paid monthly
• Multiple employee bank accounts
• Select employee payment method - BACS, cash, cheque, giro, autopay
• Ability to apply spinal point values and grade information
• Ability to apply multiple jobs and posts
• Statutory sick and user defined occupational sick pay
• Ability to report on all fields
• Standard reports included, plus ability to create your own reports
• Import and export facility
• Links to most major third party products including Microsoft Word/Excel
• Built in mail merge routines
• Security down to field level with full audit trail including reporting and analysis
• Inbuilt Tax and NI calculators
• Links to HMRC via Internet and EDI

Employee Information

• Ability to hold employee email address and multiple telephone numbers
• Place an employee on payroll hold
• Employee start date and continuous service dates
• Specify and schedule employee induction courses
• Ability to record employee specific information including job title, reporting lines, probationary periods and    holiday entitlement
• Apportionment of starters' and leavers' pay by a user defined pro-rata pay profile
• Calculate FTE of an employee and pro-rata salary by FTE
• Check if employee has previously been employed
• Perform NI trace on employees for invalid, blank or temp NI numbers
• Employee salary and career history
• Split the cost of an employee between multiple job and multiple locations
• Screen filtering of leavers if required
• Archive leaver functionality with exit analysis, view and reporting

Payroll Adjustments

• View employee additions and deductions, both current and historical with P11D analysis and reporting
• User definable adjustments to cover student loans, attachment/arrestment of earnings, court orders, loans and child care support payments
• Determine adjustment amount based on employee's taxable/NI'able/pensionable or their basic pay (overtime optional)
• Accumulate specific selected adjustments to show a specific total
• Adjustment names and amounts can be printed on payslips
• Adjustment history stores all payments and deductions to an employee for a set period of time
• Individual codes can be posted to individual account codes/cost centres
• Third party payments

Payroll Absence

• View employee absence records both current and historical with analysis and reporting
• Graphical absence calendar system
• Duration in days and/or hours and employee work patterns
• Self certification form and doctor's notes tracking
• Store multiple absence types (Sick/Holiday/Paid/Unpaid/Other) and reasons codes
• Sick and holiday on screen accumulators
• Specify employee working profiles and override when needed
• Current/future employee holiday analysis/entitlement
• SSP recording and reporting facility

Payroll Attendance

• Record attendance patterns
• Enter overtime for up to 20 different rates
• Working time directive linked to each attendance record
• Average basic hours can be calculated over a number of weekly attendance records

Payroll Input

• Ability to repeat an employee payment from the last payroll run
• Net to gross facility

Payroll Run and Update

• Employee payroll run selection based on division, department, payment frequency, surname, employee code
• View and report facility by employee and pay results

Payroll Update

• Creation of journal/accounts data for link to third party systems at user defined levels
• P30, P32, P45 generation and maintenance

Payroll History

• Adjustments and run history facilities for view and reporting
• Historical payslip production and free format design

Benefits:

• Ability to re-run the payroll as many times as you wish even for a single employee
• Built in HMRC stat checks and defaults prevent payroll and year end issues
• Auto number routines enable you to create new employees without having to remember the last number used
• Auto email key members of your organisation regarding the start date of a new employee (HR, Office Manager, IT, Training Officer etc.)
• Tracking of foreign worker details - auto prompting of WPS overdue forms
• Display employee photos within the employee information screens and generate mail merges
• Print employee contracts at the click of a button using Microsoft Word
• Full range of Helpdesk support from experienced analysts
• Ability to attach external documents to an employee record which can be opened from within TeamSpirit

Download this information as a factsheet -->> Payroll Software