Staff Rostering Software and Staff Optimising

This article looks at the benefits of combining payroll and HR software with a dedicated rostering service.

Bond TeamSpirit is an international provider of payroll and HR Software, with over 35 years experience in the development and creation of products and services that have today become industry standards.

The needs of the HR Department vary and with this in mind Bond TeamSpirit offers a suite of human resources software, designed with a user-friendly structure that makes the entire TeamSpirit HR module logical and easy to use. TeamSpirit's HR system includes Employee Information (including Equal Opportunities monitoring), Absence Analysis (including Parental Leave reporting), Employee History and Global Statistics (such as point-in-time headcount analysis),Contracts of Employment (including Working Time Monitoring), Training and Qualifications, Health and Safety, Local Government (including Spinal Points and Multiple Posts), and Appraisal Management and Disciplinary Recording.

Bond TeamSpirit also offers a comprehensive Payroll System which can be integrated with Bond TeamSpirit's additional modules, including TeamSpirit HR and Time & Attendance, to provide a fully integrated system with a single database, ensuring no data is duplicated. TeamSpirit Payroll Software is HMRC accredited so you can be confident that it always meets all UK legislation. In fact, TeamSpirit Payroll Software was the very first system to be approved under the Payroll Standard accreditation scheme in October 2000.

Introducing our new dedicated Rostering Service

Previously the software offered by Bond TeamSpirit did not include a staff rostering solution. We are now delighted to be able to offer our clients a complete staff rostering service integrated with single database HR and Payrollsolution to enable them to establish accurate and up to date HR and Payroll data whilst automatically creating rosters which have been proven to reduce staff costs by as much as 30%!

So what exactly are the benefits of introducing a Rostering Service? Firstly the integrated package can be customised, tailored to the individual business, so that the software can offer the client exactly what they need to operate their business efficiently.

The new staff rostering software will access Bond TeamSpirit's single database to extract HR records such as qualifications, time and attendance, training records and personal information. Rosters are automatically calculated based on employee availability and the shifts they may have already worked.The software will calculate the known needs for the shift, for example in a restaurant or retail sector, more staff are usually needed at peak times of the day. More staff may be required to deal with deliveries or over the busy lunchtime period. When the rosters are completed the Rostering software will even calculate the ideal working pattern scenario for the business to optimise the company's available resources. This information is then seamlessly linked back to Bond TeamSpririt's time and attendance software which records all of the hours worked by an individual and can monitor how closely this has matched the suggested rostering. Following this process it may be that the rostering needs to be tweaked based on the information coming from the time and attendance package.

What are the benfits of combining a single database HR and Payroll System with Staff Rostering software?

One of the main benefits has to be the potential cost saving to the company - The software accurately matches staff to customer demands and the needs of the business, therefore over or under-staffing can be avoided, leading to lower wage bills and hopefully increased customer satisfaction! By integrating the systems on a single database this enables all data to be up to date in both the HR and Payroll departments and eliminates any duplication of data. The Rostering software will also be very helpful when for example staff don't turn up for work or call in sick. Suitable employees can then be called in to cover these shortfalls. Staff can also be transferred temporarily if the system throws up that there is understaffing in another branch or department. The system is extremely intuitive in that it can communicate with employees who have the necessary skills to fill a staffing gap and have requested to be available for overtime via SMS.

In conclusion the new Rostering software is a must for any organisation that has to juggle shift patterns and has to manage a roster for staff in one or more location. Enjoy the benefits of cost savings, tighter control of labour costs and the availability of up to date accurate information at your fingertips.

No more guessing the correct number of employees that are needed to cover a shift or the best worker to fill the gap when another employee is absent. You can even start to plan for seasonal activity, current trends, special events and peak holiday periods.

Having a forecasting system integrated with your HR and Payroll sytem will give you the tools for a fully optimised workforce.

For more information on our combined HR & Payroll Software with combined staff rostering, please contact us.