Human Resources Software - Selecting the functionality that is right for your business

To help you determine your needs for an effective HR system, we have put together a comprehensive list of features which should assist you in your decision making process.

About us

Bond Teamspirit is a leading provider of payroll and human resources software, with over 35 years experience in the development and creation of products and services that have today become industry standards.

Teamspirit human resources software is structured so it is not only provides a flexible solution to use but also affordable. Designed to be user-friendly, Teamspirit's HR module is easy and logical to use and as well as recording all the essential employee information, it will enable your to run a host of strategic reports. As all HR departments have different needs, Teamspirit human resources software is made up of a number of different modules which include

Employee Information (including Equal Opportunities monitoring), Absence Analysis (including Parental Leave reporting), Employee History and Global Statistics (such as point-in-time headcount analysis),Contracts of Employment (including Working Time Monitoring), Learning and Development, Health and Safety, Local Government (including Spinal Points and Multiple Posts), and Appraisal Management and Disciplinary Recording.

To help you determine your needs for an effective HR system, we have put together a comprehensive list of features which should assist you in your decision making process.

Absence Monitoring

Attendance and absence tracking is a time consuming process for any HR department who has to perform this task manually. Human resources software can track attendance and absence and can be measured in minutes, hours and days.  Teamspirit HR software will enable you to define absence reason codes, ideal for use with complex holiday accrual calculations in flexible working environments, allowing all types of absence to be compared and measured accurately. Teamspirit HR software will also enable you to produce accurate reports on long term and short term absences, including the calculation of the Bradford Factor for persistent short-term absence, and to compare and analyse statistics.

Employee Appraisals

 Appraisals are a time consuming function for any manager, but important for the development of an employee. Review and Appraisal Management has consequently become a popular HR system option. This option can automate the appraisal process and reduce the amount of paperwork associated with reviews and appraisals. Managers can score employees based on a number of pre-determined competencies. Based on the score, the body text under the competency can be automated as well. Teamspirit HR software enables you to set goals for each employee during the year, enabling managers to monitor the success, or otherwise, of the employee, review training needs and schedule the next appraisal review date.

Configuration

Most HR systems will offer a certain number of user defined fields to record data not already included in the standard database. Others, which offer a very open architecture, may provide the opportunity to programme configuration add-on applications or automatic processes that occur based on certain actions taken in the system. Teamspirit HR software allows you to make unlimited additions and modifications to allow more bespoke features to be added, according to your individual requirements. Any modifications made to Teamspirit by the user are not affected by the upgrade process and are recorded within the systems audit trail.

Email Triggers

Email triggers allow you to send information regarding pending dates to both a manager and an employee. As an HR professional there will be an array of dates that you will need to monitor. These might include birthdays, anniversaries, review due dates and training due dates. Teamspirit HR Software includes an email alert function which will enable you to set up automated emails based on key dates and to inform the relevant member(s) of staff.

Hosted or Purchased

You have made the decision that your business needs to implement human resources software, but do you buy it or have it hosted? When you buy, the software you purchase will be installed directly on your server and you will be responsible for the ongoing maintenance of the system including upgrades and system back-ups etc. When your system is hosted, the software is installed on the suppliers servers and you access the system remotely over a secure link.

The advantages of hosting is that you will need little IT support and upgrades will be performed automatically by the software supplier. You will also benefit in the unfortunate event of a disaster as your data is stored remotely and securely.. However, as you are generally charged per employee for hosted software, overtime you will end up paying more than if you had purchased the software application outright and managed it internally.

Bond Teamspirit can provide its HR and Payroll software on both a hosted and outright purchase basis.  In addition it can also provide a range of outsourced payroll options through, Bond Payroll Services should you decide to outsource the processing of your payroll or the production of your payslips for exam

Integrated With Payroll

Both human resources software and payroll software are always looked upon as a good match as a lot of information is often duplicated in these roles.

Teamspirit HR Software offers a truly integrated HR and payroll system which operates from a single database. This means that it doesn't matter who enters employee information into the system, as it will be possible to view the information anywhere in the system.

If new information is added to any of the Teamspirit modules which hold data on current employees, (HR, Payroll, Time & Attendance, P11D and web-based Manager Access and Employee Self Service), the single database is immediately updated, regardless of which module it is entered into, and subject to security is available and can be viewed simultaneously anywhere in the system.

User-Definable Online Forms

HR departments using Teamspirit HR Software can design their own online forms via its employee self service module so that any employee-related information that an organisation may require can be collected. Some providers will only provide generic employee self service online forms and with any changes subject to an additional developer cost.

Teamspirit HR Software allows the nuances of each business to be readily accommodated rather than being able to collect only basic, generic information from employees, HR departments can request precise information according to the nature of the business.

Recruitment Software

Teamspirit recruitment software is an entry level recruitment system packed with features that will enable your business to track potential employees from their initial application right through to recruitment. Teamspirit HR software will enable you to match the potential employee to the criteria of the job, by way of checking skills and qualifications against the vacancy. Added benefits of the software also include the facility to perform any identity checks, the cost of recruitment and even analysing which media is working best for you.

When used in conjunction with Teamspirit eApply, your vacancies can be published online and applications received through your website.

For more sophisticated recruitment needs you can choose to upgrade to Bond Talent, an intuitive and functionally rich e-recruitment system.

Reporting

Although most HR software applications will offer some sort of reporting application, if you are an organisation that requires regular reporting to senior management, you may wish to consider looking at the user friendliness and capabilities these applications can manage. Time should be spent reviewing any integral report writer for an HR software application that you are considering. The HR department should spend time determining how complex the reporting is needed and to then find the best match to suit its needs. Teamspirit HR software enables you to produce reports on items including HR development, training, absence, appraisals, discipline and global statistics, to name but a few.

Self Service

Employee self service (ESS) is an increasingly prevalent trend in human resources management that allows an employee to handle many job-related tasks (such as applications for reimbursement, updates to personal information, and access to company information) that otherwise would have fallen to HR, payroll or administrative staff. Teamspirit HR software enables employees to book holidays, check holiday entitlement, view training records submit expenses and timesheets etc.

Access to the self service is usually via the businesses intranet or form an external web link.

Teamspirit Manager Access, more commonly referred to as manager self service is in essence the same as employee self service, but has additional capabilities and functions for manager and supervisors. Managers and supervisors will have the ability to view data and, , change data on their direct and indirect employees. Manager self service will also provide mangers/supervisors with the ability to change or approve changes to timesheets and absence and holiday requests.

Succession Planning

All businesses whether large or small should succession plan.

With the Teamspirit HR software succession planning options, managers are able to define career paths for each employee and monitor/track the requirements for reaching those paths. Succession planning can be integrated directly with performance review software or with training management systems. 

Time and Attendance

Time and Attendance (T&A) software enables you to define work, break, overtime and shift profiles. Employees are linked to a shift profile for comparison with their clockings. The clockings are converted into attendance records and can be used for absence monitoring and analysis. The data can then be transferred directly to a Payroll Software module.

Some Time and Attendance Software Packages can be supplied with data collection terminals. These can use secure bar code, magnetic stripe, proximity or biometric (fingerprint recognition) technology. Clockings can be collected in real-time so you can immediately see who's in, or more importantly who's not in but should.

Teamspirit HR Software offers the ability to integrate its HR, Payroll and Time Attendance modules which significantly reduces the time taken to manually extract data for transfer into a separate software systems.

The benefit of having an integrated system is that it eliminates the risk of incorrect data being input from one system to another, thus reducing errors and saving administration time for HR Professionals. More time that they can then spend on the more strategic areas of the business.

Training

Training and the management of employee training records are more important in certain industries than others, such as in health care and manufacturing where mandatory industry qualifications must be met and renewed on a regular basis.

Teamspirit HR software gives you the ability to track staff training, recording when it was undertaken and when it is due again. The employee self service feature can also be used to enable the employee to request and book training. This functionality will enable you to support your staff, and ensure that training needs are not overlooked.

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